Minutes of the BSF Tennis Committee meeting held at 7pm on Wednesday 13th October 2021 at Lostock Tennis Club.

Present: Messrs. Broughton, Caswell, Pearson (in the chair), Prince, Nuttall, Taylor, Smith, Ms L Cartwright & Ms H Morley.

Apologies for absence: Mr Maslivec, Mrs S Francis, Ms K Hosker & Ms L Perry.

Minutes of the last meeting: These had been circulated and were agreed.

Matters Arising: The Vice-Chairman had spoken on the phone to Stuart Kay. The Arena are trying to expand the retail side and have an agreement with Dunlop and can offer equipment and tennis balls to BSF members at reduced prices. Clubs can order balls and collect as necessary.
It was pointed out that it would be February before we have our next committee meeting. However, it may be more beneficial if they could attend either the NOM or AGM as there would be club representatives at those meetings.

Correspondence:  An email had been received from Chorley questioning the need for handbooks in this age of computers, tablets and smart phones. Perhaps we would be weighing up the advertising v printing costs. They had also been asked by their Management Committee to pass on congratulations and a thank you for how smoothly and enjoyable last season ran!

General Secretary: We had been trying to finalise ticket payments. I used to get this done within a day or so, but this involved carrying large amounts around in cash and cheques.  BACs is safer but it involves me having to continually contact the treasurer to find out who has paid and who hasn’t. All have now paid, but in some cases, it has been like trying to get blood out of a stone with two clubs only paying within the last week or so. We may have a solution eventually as I have applied to be able to log into the account.

Treasurer: Dunlop have come back to me on the 2019 invoice asking that I amend the address. They have paid the £225 due so far for this year, but I am still chasing £400 for 2019, even though I have reproduced a copy of the invoice for them. Tyldesley have made a £1,000 payment on their loan. I will be distributing honoraria in the next couple of weeks.

Afternoon League: Holiday absence and injury have contributed to postponed matches. There are three weeks of scheduled matches and then clubs will have to arrange catch up matches between them.

Tournament: There will be a meeting of a sub group of the Tournament Committee to discuss Finance & Sponsorship on Thursday 21st October.

Presentation Evening: Ticket sales as per spreadsheet = £2,310; Buffet and room costs were £2,160; Disco £250. Net deficit = £100.
All agreed it had been a good venue and that it would be good to repeat this next year.

Rule Proposals: In addition to Committee proposals. We had received three proposals from one club and one from another. The pros and cons of these proposals were discussed and will have to be discussed again at the NOM.

AOB: There had been no reply as yet re a trophy that had gone missing nor any response to our request for someone to do a display for the centenary.

Date and time of Next Meeting: The NOM 7.30pm 10th November at Lostock TC.