Minutes of the BSF Tennis Committee meeting held at 7pm on Wednesday 13th March 2019 at St Margaret’s Church Hall.

Present: Messrs. Broughton, Caswell, Latham, Maslivec, Pearson, Prince, Taylor, Ms K Abbott, Ms K Hosker.

Apologies for absence: Messrs. Smith, Ms L Cartwright, Mrs S Francis & Ms L Perry.

Minutes of the last meeting: These had been circulated and were agreed.

Matters Arising: We had been advised to have the Cecil Cup repaired and give the invoice to the BSF Treasurer for payment from their trophy repair fund. The club that was late with payments have finally settled up within the time frame set at the last meeting and are in the league.
We had had a reply from Sam Foulkes our local LTA Participation Development Partner, re coaching, but it seemed that it was suggesting Barrow Bridge could continue under a different format. However, what we were looking for was to point juniors in the direction of other facilities that would be available in Bolton. Steve Maslivec of Barrow Bridge said that he had some information he could forward to the General Secretary for the web site.

Correspondence: We had had a thank you from Feniscowles and we would contact them again prior to the AGM to see if they were still interested in putting a men’s team in our league as their request would have to be approved by that AGM.

League Set-up and Committee duties: Vanessa Browne was finishing as card scrutineer. It was pointed out that she would still be a Committee Member as she was the Colin Sharples Winter League Secretary. A phone call following the meeting confirmed that she would be staying on the Committee, but only in her capacity as the above.
A revised set up for the Junior League was presented consisting of five divisions of five teams each.
Some re-arrangement of duties was needed to cover Match Secretary duties as our Chairman had stood in as Men’s Match Secretary, but had received a lot of help from Mrs Browne and the General Secretary in the background. The meeting was hoping that Mrs Francis would step in as Mixed Secretary to allow Mr Maslivec to take over the men’s. It was stated that she was fully conversant with the rules and was very meticulous in her approach. The Chairman would investigate the possibility. Katherine Abbott said that she could assist more with online work.

Treasurer: The treasurer would provide a list of those advertisers in the handbook who had not paid so they could be removed. EAD was under liquidation and it is not likely that we will get anything from the creditors for their advert. Most team guarantee fees were in so there was nothing to worry about at the moment. The General Secretary would circulate an invitation for new adverts, but we need to move fairly fast as the handbooks have to be ready for distribution on the 12th April.

Presentation Evening: Lisa Cartwright has agreed to present the trophies in her new capacity as Lancashire Tennis President.

Facebook/Twitter: Information re the Arena Tournament has been popular.

AOB: The junior match card is to be amended. The men’s match card may need a different forwarding address when duties have been finalised. Then numbers will need to be forwarded for printing.

Lostock were now in a position to apply for the loan previously agreed in principle. We would need to get the paperwork together.

A request had been received from a Club for a receipt of their Guarantee Fees. The treasurer was not inclined to waste postage sending receipts. The General Secretary would issue an email receipt and copy our treasurer in.

Date and time of Registration Evening: Friday 12th April at 7.30 – 8.30pm and the next Committee meeting would be Friday 10th May at 7pm.