Minutes of the BSF Tennis Committee meeting held at 7pm on Wednesday 21st February 2018 at St Margaret’s Church Hall.

Present: Messrs. Broughton, Caswell, Maslivec, Pearson (in the chair), Prince, Taylor, Smith, Ms L Cartwright & Ms K Hosker

Apologies for absence: Mr Alchalabi, Mrs K Abbott, Mrs V Browne, Mrs S Francis & Dr L Perry

Minutes of the last meeting and AGM: These had been circulated and were agreed.

Matters Arising: None

Correspondence: None

League set up: This was carried out. The men’s posed one problem in that a reasonably strong team, Morton, have entered. This would inevitably mean that one team or more may not be placed as expected in the lower divisions. Two proposals had been put forward. After a discussion proposal 1 was accepted on a five to four vote.
The mixed also posed problems as three new teams were entering two of which were of mid-league ability. The whole league was rejigged to provide one more division. As last year the Junior League preference was three divisions, one with six and two with five teams. Although a new team had entered it would have been better if the Barrow Bridge/Eagley team had remained. The Junior League Secretary would hang on a while in case there were any developments.

Calendar 2018: A draft copy was handed out with all last year’s dates brought forward a day. The only main difference was that the first Bank Holiday in May would be a week later. The extra Thursday fixtures would not now be needed and the juniors may need minor amendments. We would update as we went along and hopefully have a more finalised version ready for the next meeting.

At this point there was a discussion about sharing some duties now that the Men’s Match Secretary was stepping down. Things could be much alleviated if we had one volunteer to take on any of the three competitions as Match Secretary. It did not have to be the men’s. Mixed or Juniors would do. Also, workload may be alleviated by putting into practice some of the electronic innovations in the pipeline until someone comes up with something better. The General Secretary said that they needed testing by people to validate them and have any bugs or difficulties removed. It was asked if the links to these could be provided in an email

Treasurer: Most of the Guarantee Fees were now in.

Handbook: The rule changes had been done. The club details would be updated next month. Each Match Secretary would forward on their fixtures for printing.

Tournament: The dates on the Calendar are correct. We would repeat last year’s successful system of running the Tournament across the same three clubs. The buffet had been booked.

Presentation Evening: The General Secretary had tried to get details from the Albert Hall, but once again this had been difficult due to staff absence and messages left were not replied to. A further phone call this morning had resulted in some further information. After a further discussion it was decided to repeat last year’s Presentation at the Holiday Inn. However, there was still a strong desire to try the Albert Halls once again and perhaps we would do so the following year.
Members were asked to bear in mind anyone who would be a suitable presenter of trophies.

Dunlop/Slazenger: Under the new contract Dunlop is to be the new preferred brand. Eight clubs had responded to a questionnaire. There would be no problem with minority clubs who for different reasons may have to carry on for a while with Slazenger. A League name change would be needed at the next AGM.

Facebook/Twitter: There will be more input to Facebook towards the summer. We could do with a volunteer who is keen on twitter to help promote things.

AOB: The General Secretary said that a lot of his contempories had now departed this life and he thought that some precautions should be put in place so that all the work he had done on things such as electronic registration of clubs and players and any new innovations in the pipeline were not lost. Only himself and John Nuttall were familiar with the databases on the server. Perhaps more should have access to familiarise themselves with it and copies of files be made available plus instructions on production and uploading to the server.

Date and time of next meeting: Wednesday 14th March 2018 at 7pm.