Minutes of the BSF Tennis Committee meeting held at 7pm on Friday 11th October 2017 at St Margaret’s Church Hall.

Present: Messrs. Broughton, Caswell, Maslivec, Pearson (in the chair), Prince, Smith, Taylor, Ms K Abbott, Ms L Cartwright & Mrs S Francis.

Apologies for absence: Messrs. Nuttall, Rigby, Mrs V Browne, Ms K Hosker & Ms L Perry.

Minutes of the last meeting: These had been circulated and were agreed.

Matters Arising: None

Correspondence: There had been a lot of internal correspondence between Committee members re the logistics and principles of fining individuals for the none return of trophies within the time limit and the action to be followed should payment not be made, as in two particular cases this year. It was decided not to pursue the matter, but to concentrate on an improvement to the rule. The suggested improvement should also cut down the amount of work that has to be put in by the Trophy Secretary by making clubs themselves more responsible for the trophies allocated. This will be added to the Notice of Motion rule proposals.

Treasurer: Tyldesley has paid their first £1,000 against the loan. Advertisers have been invoiced. We have just been charge £40 for bank charges as our bank has changed their tariffs and we are now being charged for every transaction that goes through the account. Other options are being explored.

Match Secretary Reports:

Men’s League: A letter of resignation had been received from the Men’s Match Secretary although she will remain on the Committee as a card scrutineer. Taking over the full role for the Winter League was making both jobs difficult. She was thanked for the splendid job she has done over the last nine years. We fully understood the need for a break. Volunteers were now sought.

Winter League: This was now up and running. The team captains were now responsible for collecting the money. A half year has been paid for by cheque by each team and the cheque will be cashed when captains should have collected in the required amount. It seems to be working well apart from the logistics of setting up a bank account for which obstacles were still being overcome. Harper Green is still not in use although they do say they are considering future use. The David Lloyd bubble still adds some uncertainty to the mix. There have been more Friday matches at David Lloyd. There have been a couple of problems with team unavailability. Refunds are given to the non-defaulting team.

Presentation Evening: There were some negative comments about the shape of the room, the cost of the drinks and the fact that we had run out of food towards the end for which the General Secretary admitted that he had forgotten to include some complimentary tickets in the total. In the main, most comments were favourable and that it had been a good night. However, we would ask the Albert Hall for their terms before rebooking immediately.

Rule Proposals: These were discussed. One from Barrow Bridge was still causing a little confusion and the Mixed Match Secretary would get back to us on the matter. One to change the points system for men’s matches was decided to be put forward by the Committee on a vote 5 for, 3 against and one abstention. The Cecil Cup rule that forces all lower teams to drop out of the competition if a higher team drops out was discussed and a suggestion offered for improvement.

Dunlop/Slazenger: In principle we have an offer of a new deal. We are awaiting developments.
AOB: The junior coaching for 2017 has now come to an end. Here is a cost break down:
Total outgoings to coach = £560
Total Income                   = £374
Shortfall                           = £186
Barrow Bridge TC costs    = £50
A cheque was requested for £236 made payable to Barrow Bridge Tennis Club.
The Committee has been kept informed of the coaching and it has resolved to continue its support.
We have signed receipts by Martin Coyne.

Date & Time of NOM: Wednesday 8th November 2017 at 7.30pm.