Minutes of the Annual General Meeting held at St Margaret’s Church Hall on Wednesday 10th January 2018

Present: Mr M Pearson (Chairman), Mr R Caswell (Secretary), Ms K Hosker and 17 of the 24 clubs were represented. There were 17 votes were available.

Minutes of the last meeting: These were signed as a true record and there were no matters arising.

Correspondence: None

Chairman’s Remarks: Once again I should like to start by thanking all team captains and administrators. 2017 proved more challenging than average. Bad weather and rearranged matches always causes problems and we had more than our fair share last year, but the matches were completed relatively smoothly. So please take our thanks back to your clubs.

Your league continues to provide a significant activity for tennis in the local community. Each of the main summer leagues were reduced in size - the Men’s league reduced by 2 to 54 teams; the Mixed league from 37 to 33 teams; the Junior league from 17 to 15 teams. The Afternoon League continued to operate with 6 teams and the Winter League with 45 teams. Across all competitions over 1,000 matches were played.

Whilst the summer leagues continued without any changes in format, the administration of the winter league has been substantially reorganised led by Vanessa Brown. Whilst the workload for Vanessa supported by her team continues to be significant, changes in some procedures have enabled it to become more manageable, without there being any significant impact on team captains or players.

The biggest change over the summer concerned the League Tournament. Planned redevelopment of the Bolton School facilities, required the tournament committee to find a new venue - or as it turned out, new venues. Markland Hill, Lostock and Meadow Hill tennis clubs provided an excellent alternative and I should like to formally record our thanks to those clubs and their committees for the use of their facilities and the warm welcome shown to competitors. The Tournament Committee led by Andy Taylor also rose admirably to the challenge of the new circumstances to run a highly successful and enjoyable event.

The presentation evening found a new venue in the Holiday Inn which was well attended and, in the main, well received.

After many years in the role, Vanessa Browne has decided stand down as the men’s match secretary. We are very grateful for all that Vanessa has done over the years and for all that she continues to do as the winter league match secretary. We shall be looking to appoint a new Men’s Match Secretary from the Administrative Committee over the coming weeks.

The league continues to develop as changes and challenges present themselves. As usual we would always welcome new faces on the committee to help in this development.  We would particularly ask clubs without any representation to consider putting someone forward. We only hold 7 meetings a year usually lasting between an hour and 1½ hours.

Finally, I should also like to record my thanks to Roy Caswell as General Secretary and Karen Hosker as Treasurer – always critical roles and executed admirably – and to all other committee members who do so much to enable the smooth running of the league competitions and tournament.

Treasurer’s Report: The treasurer handed out copies of the accounts and went through the main points. There were no questions.

Guarantee Fees: The Treasurer suggested these should stay the same, £20 per senior team; £10 Cecil Cup; £8 per junior team; £3 Howarth Cup.

Payment of registration fees: This should be Friday 20th April.

Business from the Notice of Motion Meeting: This was carried out.

Election of officers: It was proposed, seconded and passed that the existing officers and committee be re-elected en-bloc with other main roles to be elected in Committee.

The meeting closed at 8-15pm.

Footnote: Following the meeting an email from John Rigby was discovered resigning from the Committee.